You can export the attendees from an event to a file – for example to bring an attendee list to the event, or to follow up with the participants outside Upsales. The attendees are listed under the Guest list tab on the event.

How to export the attendees

1. Open the event and go to the Guest list tab. This is where all attendees and invitees are listed.
2. Select the attendees you want to export. The action bar only appears once at least one attendee is selected – use Select all if you want the entire attendee list.
3. Click Export in the action bar.
4. Choose which fields to include under Export fields and click Export. The file is generated in the background. When it is ready, a notification appears under the bell icon in the top bar: click Click to download in it. If the export is split into several files, clicking the notification opens Download Export, where you download each file.

Tip: if you only want to export a specific group of attendees (for example everyone who actually attended), filter the guest list by status before selecting them. The available statuses are All contacts, Invited, Signed up, Attended, Declined and Email errors. Events with a waiting list also have Waiting list, and on-demand events also have Signed up on demand and Attended on demand. Guests who are checked in at the event are listed under Attended.

Good to know

• The event must be launched. An event that is still a draft has no export action on the guest list.
• You need export permission. Without it the button is disabled and shows the message ”You don't have permission to export, contact your administrator”. Contact your Upsales administrator to be granted the permission.
• One row per registered attendee. Accompanying guests (plus ones) cannot be registered separately in Upsales, and therefore do not appear as their own rows in the exported attendee list.