How to sync your invoices and information between Upsales and Fortnox.
Does your Upsales account already have companies, products and orders? Contact Upsales Support before activating to avoid potential duplication
This article covers:
Activating Fortnox app
- Click Settings → App directory:
- Locate Fortnox in the Apps list (Fortnox Premium and Fortnox Lagersaldo are also available):
- Click Activate:
- Click Accept terms to continue
Congratulations, you've activated Fortnox in your Upsales account!
Now you need to press Logga in i Fortnox in the settings to connect the systems. This will take you to Fortnox where you need to log in and accept the app permissions. Once that is finished you will be redirected to Upsales again and can continue the configuration:
Setting up Fortnox app (Swedish interface)
To finish the setup:
- Configure order sync
- Choose which pricelist to sync from Fortnox to Upsales
The Fortnox integration syncs the initial order. Any backorders will not be synced back to Upsales.
Order settings (in Swedish)
App-inställning |
Förklaring |
|---|---|
Modul att synka |
Välj hur försäljningar, fakturor och/eller offerter ska synkas mellan Upsales och Fortnox. Du kan välja Faktura, Order, Order & Offert eller Order & Faktura (endast Fortnox Premium). Vilka alternativ som visas beror på vad Fortnoxanvändaren som du loggade in med har tillgång till.
|
Uppsamlingsanvändare |
Välj den användare som ska stå som referens på order eller faktura, om ingen användare finns angiven i Vår Referens. |
Orderfas |
Välj i vilket steg, i Upsales säljtavla, som affärsmöjligheten ska befinna sig då faktura/order skapas i Fortnox. |
Makulerafas |
Välj i vilket steg, i Upsales säljtavla, som ska motsvara makulerad order/faktura i Fortnox. |
Offertfas |
Välj i vilket steg, i Upsales säljtavla, som affärsmöjligheten ska befinna sig då offert skapas i Fortnox. (Används endast vid synk mot offert/order) |
Fakturafas |
Välj i vilket steg, i Upsales säljtavla, som affärsmöjligheten ska befinna sig då faktura skapas i Fortnox. Finns redan en order i Fortnox för försäljningen skapas fakturan från ordern. (Används endast vid synk mot Order & Faktura, endast Fortnox Premium) |
Product settings (in Swedish)
App-inställning |
Förklaring |
|---|---|
Prislista |
Välj vilken prislista i Fortnox som ska synkas över till produkterna Upsales. |
Prislista för andra valutor |
Välj vilka prislistor i Fortnox som ska synkas över till övriga valutor i Upsales (endast Fortnox Premium). |
Produktpaket |
Om du använder produktpaket i Upsales kan du ange hur du vill att Upsales ska skicka över paketet till Fortnox (endast Fortnox Premium). |
Detailed descriptions
Initial sync
When you first activate the integration, all data needs to be synced between Upsales and Fortnox.
Customer, product and order/invoice data is imported automatically into Upsales.
Deletions
Deleting a customer in Fortnox? Upsales will remove the customer number but not the company.
Deleting a customer and the company? You'll need to do this manually. This is to minimize any potential risks from automatic deletions.
Companies
Creating a company in Upsales? Syncing only happens when the company has a sale (100% probability) registered.
Creating a company in Fortnox? Syncing with Upsales happens automatically.
When a company in Upsales has a Fortnox customer number, any changes in either system are synced.
Products
Products are synced from the Fortnox article register to Upsales. You choose one price list in Prislista. In Fortnox Premium, you can also choose a price list for each other currency in Upsales in Prislista för andra valutor.
Invoices
You can choose to sync sales in Upsales to orders or invoice modules in Fortnox.
Choose invoice module, and an invoice is automatically created in Fortnox when an opportunity changes to an order (100% probability).
Invoices created in Fortnox are synced with Upsales.
Orders
Users (can't be different settings in the same account) will be able to choose to sync sales in Upsales to orders or invoice module in Fortnox.
Choose order module, and an order is created in Fortnox when an opportunity change to an order (100% probability).
Discounts
Adding a discount to an order in Upsales? In Upsales you'll see the gross order value (before the discount), the discount percentage, and the net order value.
In Fortnox, the net order value is synced. So if you notice a difference between order values in Upsales and Fortnox, check for discounts possibly affecting gross and net values:
In Fortnox Premium, you can send discounts to Fortnox as a percentage instead of an amount. Under Extra fält → Order / Faktura, check Synka rabatt som procent istället för summa: